Westmorland and Furness Council has awarded a contract worth over £160,000 for a computerised room-booking system for council meeting rooms across the councils offices and other buildings.
Council Director Enabler Services has made the delegated decision to award the room booking system contract to Buckinghamshire-based Softcat PLC with a contract is worth £165,732.24 over the full three-year duration of the contract.
Westmorland and Furness Council currently use a cloud hosted shared system for their room booking solution with Cumberland Council. the current system is provided by Cumberland Council who operate the shared contract as part of the Inter-Authority Agreement that expired last month.
The Council have said the benefits of a room-booking system include: “The optimisation of room utilisation across the estate, co-ordinating the supply and demand for meeting room” and claims that “self-managed meeting rooms save administrative time” and “employees can easily and efficiently reserve a meeting room”.
A full open procurement exercise was considered but due to the complexity of implementing a new room booking system and internal resource constraints the council said “this is not achievable by the current contract end date”.
The council has claimed that the new system will lead to lower energy consumption and allow them to consolidate underused spaces, “reducing the need for additional office buildings and travel”.
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