Firearms Licensing Administration Assistant

What's involved with this role:

Temporary Firearms Licensing Administration Assistant

Job Ref: Cumbria BL TCL 362024

Pay Rate: £11.98 per hour PAYE

Hours per week: 37 Monday – Friday normal working hours

Role Length: This opening assignment is for 6 months

City: Penrith

Hybrid working

NB: Police Vacancy - only for candidates with a minimum of 5 years continuous UK address history. Please note that this vacancy is subject to a strict security vetting procedure.

The purpose of the role is to provide a comprehensive range of administrative support services as directed by the Firearms Licensing Team Leader, ensuring services are provided to the Constabulary and Firearms Licensing applicants through efficient working in the Firearms Licensing Unit.

Key Responsibilities:

Be conversant with and have an understanding of legislation, Home Office and NPCC FELWG Guidance relating to application processes and procedures for firearm and shotgun certificates and permits.
Act as an initial point of contact for all applications, emails and telephone calls into the Firearms Licensing Unit. Review, allocate and respond appropriately, ensuring the information is passed to the appropriate team member where necessary.
Responsible for maintaining paper-based and electronic records, ensuring changes are accurately recorded, in a timely manner, in compliance with GDPR.
Responsible for the receipting of fees received for Firearms Licensing applications, payments being electronic and physical, providing management information as required in relation to income and liaising with the Central Services and Finance Departments as required.
Responsible for the time-critical receipting of all applications, including certificate grant and renewal applications, ensuring data is recorded on the NFLMS database accurately, in compliance with GDPR.
Responsible for the preparation of letters to applicants who have failed to comply with the requirements of the application process to ensure resolution of the identified issues.
Responsible for cancelling certificate records and scanning documents. Ensuring all firearms are accounted for and correctly transferred to new owners or updated to reflect they have been destroyed with all certificates recovered.
Responsible for processing changes of address, updating all records, liaising with relevant Firearm and Shotgun Enquiry Officers for security inspections to be completed and the re-issue of certificates.
Responsible for sending paper and electronic records of certificate holders to other police forces if change of address is out of Cumbria Constabulary area.



NB: Please feel free to apply to us direct via jobs@tclrec.com by quoting the job reference and job title exactly.

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.



Due to the number of CVs being sent to us under current market conditions, we cannot, unfortunately, respond to all applications. If, therefore, you have not heard from us within 3 days please make a working assumption that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.

Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.


Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:



Qualifications:

3 GCSE passes (A-C grade) or including English Language and Mathematics or demonstrable competence.



Skills & Experience:

Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
Previous administrative and clerical experience.
Good interpersonal skills and experience of dealing with members of the public.
Able to demonstrate high standard of accuracy and attention to detail.
Ability to handle and carry firearms and successful completion of safe handling training course.
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).

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Job Ref: Cumbria BL TCL 362024


Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.